We are going to be looking at purchasing a Troop management system. What companies am I missing that you would recommend and what questions should we ask.
My hope is to create a graphic (infographic like) to give to our committee and I will be glad to share here as well.
Thank you for your valuable feedback.
Companies
Troopmaster
SOAR
Trooptrack
Scoutbook
TroopWebHost
Scoutmanager
Scoutmanage
Scoutconnect
Connecting Scouts
eTrail To Eeagle
Scoutspirit
Scoutmode
Scout Journey
Scoutroom.net
Questions
License - What does your license cost?
Annual/monthly - How often do we pay?
Price Breaks - Are there any price breaks?
Per unit or per user - Do we pay one price or do we pay for each user?
Free Trial - Do you offer a free trial?
*ScoutNET Certified - Are you ScoutNET certified?
Advancement - Does your advancement system keep track off all advancement including rank,merit badges and special awards?
App - Can you access your system through an app? Is it IOS or Android?
Automatic awarding - If Scout completes Environmental Science, Soil and Water Conservation and Citizenship in the World will the system automatically award them the World Conservation Award?
Blue Card printing from system - If you start a Scout on a merit badge can it automatically generate the blue card?
BSA Advancement Report 34403 - Can you pull an automatic report to send to Council to order awards and so they can update ScoutNET?
Calendar - Do you have an embeddable calendar feature?
Data backups - How often do you back up your data?
Data export - What formats can we download our data if we decide to take it to another vendor?
Desktop Only - Is your program only available on the desktop?
Documents - Can we upload documents like permission forms and troop manuals where people can access them when they log in?
Email - Can the system send emails?
Email distribution list - Can we set up different email list?
Email Reminders - Will the system send automatic email reminders of events put into the calendar?
Event Planning - What resources are available to help plan events?
Event Registration - Is there event registration?
Help Forum - Is there a place online I can get help from the user community?
Insurance Info/Drivers License Info - Can the system store this information for use?
Internet Charter* - Is it integrated?
Internet Advancement* - Is it integrated?
Journey to Excellence Tracking - Does the system assist with tracking?
Merit Badge Counselor - Can we keep a list that is accessible to parents and counselors?
Merit Badges - How often are the requirements updates?
Mobile - Is there a mobile version?
Multiple Users
Multi-Scout quick entry - If I am teaching a merit badge can I enter that all 10 Scout completed Requirement 1 at one time or do I have to enter it on each account?
New feature request - How easy is it to request new features?
Online Payments - Can the system take online payments for campouts and dues?
Parent Login - Can the parents log in?
Parent View - Can the parent be locked out of entering advancement information?
Photo Albums - Are they offered?
PRAY Tracking - Can we track the PRAY awards for different denominations?
Rank -
Reporting Feature - What kind of reports can we pull?
New Reports - If there is not a report that would be valuable to us can it be created?
Scout Accounts - Will it keep track of Individual Scout Accounts? (finances)
SMS (Text Message) - Can we send text messages, text reminders and group text
Track camping - Will it track camping nights
Track service hours - Will it track service hours
Troop Finances - Will it track Troop finances
Troop Inventory - Can we enter Troop inventory like backpacks and tents?
Userguide - Do we have access to a userguide?
Web/Cloud based - Is it cloud/web based?
Website - Is there an option to host a website and does it cost extra?
MeritBadge.Net
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